PLACEMENT TEST
New students are invited to take our FREE placement test. An AFC Instructor will assess your test and recommend a French class that corresponds to your level of proficiency.
HOW TO REGISTER FOR A CLASS
Please register online the Friday prior to the beginning of each session. Anyone can register for our classes, you do not have to be an member. However, members enjoy reduced tuition rates and can pro rate paid tuition (for face-to-face classes only). There is no pro-ration for online classes. Students who pay by check still need to complete the online registration process by the registration deadline.
PAYMENTS
Payment can be made online or by check (preferred) at the office. We accept cash, check, Visa, MasterCard, Discover Card, and American Express. A $35 processing fee will be charged for checks returned for insufficient funds.
LATE FEE:
Any registrations received after registration closing (the Friday before each session) will incur a late fee of $25.
PRO-RATED TUITION
Prorated tuition is offered to members and for face-to-face classes only and must be arranged via email with the Director before the start of a session. We do not offer pro-rated tuition for online classes.
REFUNDS
In view of our not-for-profit status and our commitment to offering courses as affordably as possible, we apply the following policy: we offer 100% tuition refunds for courses canceled by the AFC. Tuition will be refunded for a withdrawal by a student made BEFORE the class begins and will include a $15 administrative fee. Alternatively, a 100% credit can be applied to future sessions. Credits expire after 1 year. Any refund or credit request must be submitted in writing to the Director.
For online classes, no refund or credit are given due to individual technical difficulties. The AFC provides IT support to students who experience login problems but cannot guarantee access to class if IT issues originate from students’ computer. As we strive to offer a seamless online experience for all AFC students, sometimes technology does not cooperate. When access to classes cannot be guaranteed because of technological issues from our end, we will give you credit for missed classes (e.g.: a systematic problem when the majority of students in class cannot log in for class). However, we will not credit or refund students who cannot access classes because of their own technological difficulties. We are more than happy to provide support with log in whenever we can, however because we are a small non-profit organization and given the difficult circumstances, we are facing due to COVID, we simply cannot afford to give credits each time a student has a technical issue. Moving our classes online has increased our operating costs significantly. We thank you in advance for your cooperation and understanding.
CANCELLATION POLICY
We reserve the right to cancel classes if necessary without advanced notice. Courses are typically cancelled due to insufficient enrollment, or unavailability of an instructor. If your course is cancelled, you will be notified by email and given the option to transfer to another class, to receive a credit, or to be fully refunded.
INCLEMENT WEATHER POLICY
If Charlottesville City Public schools are closed, opening late, or closing early due to inclement weather, AFC classes will be on the same schedule. In the event of bad weather conditions, students should either check their email for a message from us or call the office to confirm the schedule for the day. Make-up classes will be scheduled and announced by email. Please note: this policy does not apply to online classes.
HOLIDAY CLOSINGS
If classes are cancelled because of a national holiday, the class will be rescheduled within the same session by the instructor and students.
MAKEUP NOTES FOR ABSENTEES
Please notify your teacher if you are going to be absent from class. Students who miss a class will receive their class assignments from their teacher by email. For online classes: students have access to their missed class materials on our content management platform (Apolearn).
TRANSFERS
If you feel you have been placed in the incorrect class level please talk to your teacher and contact the Director. We will work with you to get you into the class that is the best fit for you.
TEXTBOOKS
Payment must be received before books will be distributed. Books are non-refundable once they have been picked up. You can conveniently buy textbooks from the office or choose to purchase them yourself online.
WITHDRAWALS
Registrations are non-refundable. If you need to cancel your registration, please notify the Director at least 48 hours in advance of the start of the program. Any cancellation two days before the start of the program will result in a credit, valid for one year towards any education program. No credit will be issued for any withdrawal after this time.